Archive for September, 2008

Three reasons you should use a service for your ezine

iContact Email ServiceI ran into a colleague recently who was excited about a free email blast program he’d downloaded. With this program, he could send email directly from his computer. He thought it was great that he was going to save $30/month in subscription fees on his email marketing.

That excitement turned quickly to chagrin when I explained key reasons it’s better to use an online service like iContact (this is the one we use).

First and foremost, the good email services work closely with internet service providers (ISPs) to ensure that your email actually reaches your targeted destination. A desktop program is nearly worthless if you’ve been flagged as a spammer and all your emails get blocked.

Another reason a service is better is that many ISPs and mail servers limit the number of emails you can send simultaneously. You may think you’ve sent hundreds of messages only to find out later that just 50 actually made it past your ISP. The tricky part about all this is that you may not get any error messages so there’s no obvious way to be sure what happened. A service is built with mass quantities of email in mind and has reporting built right in. This provides detailed stats on what was delivered, what was opened, what was forwarded, and what was clicked.

Third reason: CAN-SPAM regulations went into effect a few years ago. They’ve had little impact on spam, which is more of a problem than ever, but nonetheless we small business owners must comply or risk governmental wrath. Services generally enforce regulatory requirements, including simple subscription management for your recipients. This eases any worries over legal ramifications.

There are many additional features and benefits which vary by provider. We like iContact because of the easy-to-use interface, great reports, surveys, and multi-message autoresponders (I’ll post later about all the cool things you can do with this feature!).

Not sure whether it’s for you? Most services offer a free trial so you can try before you buy.

What’s better than fast response to a computer crash?

Technical difficultiesHow about no crash at all?

Most tech companies are still talking about fast response and friendly people…or maybe they list all their certifications, partnerships, and specializations…but having a company that’s great at reacting to problems isn’t nearly as good as having one that prevents them from ever occurring.

I recently returned from a great conference, the ConnectWise Summit down in Orlando. The people who attend are the cream of the crop when it comes to tech companies. As a group, these are the people running the best shops, with the best tools, people, and processes. Despite how busy I’ve been, this was an event I couldn’t afford to miss.

In this crowd, we’re not looking for basics on how to be friendlier or get a technical certification. We’re hardcore: how do we get as efficient as possible about keeping our clients’ systems running smoothly?

This conference delivered. There’s some great stuff right around the corner. We can already restore servers within minutes of an outage; soon we’ll be able to do the same with any computer on a network.

Think about it: instead of waiting hours for recovery, we get you back up and running on a temporary machine – in minutes – while we take care of whatever went wrong. You’re not in crisis, nor are we. Your business is fully functional with almost no interruption from technical issues.

What’s great is that this level of reliability is becoming more affordable than ever. Even if it’s a little more than you spend today, I guarantee it’s cheaper to avoid downtime – keeping operations going and keeping staff – than to skimp a little and then pay your employees to sit around waiting on your techs when problems inevitably occur.

Quality of design impacts our perceptions

St Louis CEOInstead of offering a slew of generic templates, we design our websites individually, so that they perfectly reflect the image and goals of the company with whom we are working. However, when presenting website proposals, I am regularly asked about the value of custom design and why the extra cost is justified.

The interesting thing is that while few of us can articulate what makes one design better than another, most of us can tell the difference.

Case in point: I was at Borders today, browsing the magazine section. I came across a new mag called Midwest CEO. I browsed through it as I drank my chai latte, and one of my first thoughts was that the cover looked great but the inside wasn’t nearly as interesting as I’d expected.

When I paused to consider why, I realized that the ads themselves were the problem. Instead of huge national brands with big marketing budgets, they had ads from smaller regional and local businesses. Clearly, these companies aren’t putting in the same investment in print advertising as their larger counterparts who maintain a national presence. No surprise from a budget perspective – I certainly don’t have that kind of $$$ to spend – but I was surprised at how obvious it was (and keep in mind, I am NOT a designer).

The magazine itself was fine, maybe not quite the same quality as a larger publication, but not too far different. It really was the ads alone that created the poor impression. The result? Even though this should have been an interesting niche for me to read, I browsed quickly and absorbed almost nothing.

It makes me wonder whether the advertisers are aware of this quality gap. Study after study show that we are susceptible to superficial first impressions. I can almost make a case that if their marketing department isn’t savvy enough to realize this, perhaps the rest of the company is equally in the dark…but that’s rationalization, nothing more.

I’m not saying your graphic design budget needs to be the equal of a Fortune 500 company, but when it comes to your website, how do you want to be judged? Visitors will start with first impressions, and those impressions had better be good enough to give you an edge over your competition. People won’t bother diving in further unless you have a really great headline or there’s reason to be extremely motivated.

The bottom line? One of the easiest ways to entice your visitors to learn more about you is to invest in good website design that creates the right first impression.

Southwest Airlines emPOWERs their travelers

Southwest Airlines power stationsComing back from a conference yesterday, I noticed a new feature Southwest is offering to tech-hungry passengers: power stations to charge your electronics! There was a lounge area with super-comfy chairs separated by small tables that contain both regular power outlets and USB plugs. I also saw tall worktables that offered up power to those who needed deskspace to spread out. My iPhone was running low on juice but the USB charger fixed that in just a few minutes.

After years of scrounging for power while waiting at the airport, this was a lovely surprise. I have to say, hats off to Southwest for such a convenient solution to a frustrating problem.

Now if only they would add power plugs inflight…(hint hint!).


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CIO Services

My company is CIO Services, located centrally in St. Louis, Missouri. We provide computer network support and website development services to small businesses locally and nationally. Visit the CIO Services website for more details.